Project AssistantRef:217372

Last Updated: 2019/10/18

Company: Engineering Company Industry: Engineering Industry


Responsibilities:

  • Onsite surveying, meeting and reporting, handling different forms and proposal.

  • Respond to calls, emails, and routine letters; direct inquiries to the appropriate person. Write and distribute routine correspondence and reports; compile data and prepare reports.

  • Manage schedules and calendars, arrange, coordinate, and schedule meetings, prepare meeting documents. Coordinate conferences, complete conference registrations for company employees, make travel arrangements for office personnel.

  • Maintain a content management system, proofread and edit documents to ensure proper spelling and grammar as well as compliance with company policy, recommend revisions as needed.

  • Maintain budget and purchase supplies for the office, track inventory of office supplies. Maintain updated contact information for company employees, suppliers, and customers, keep such information confidential.

  • Read secretarial publications and attend workshops to improve skills over time.

Requirements:

  • Diploma holder or above.

  • Minimum 3 years’ experience in coordinating works, familiarity with office organization techniques, past secretarial experience preferred.

  • Professional demeanor and attitude, trustworthy, able to respect confidential matters.

  • Well-organized, detail-oriented, capable of multitasking, strong time management, good at making programme and checklists for projects.

  • Proficient with computers, especially in MS Office, good typing skills.

  • Strong English writing and verbal ability.

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