Last Updated: 2025/04/01

Company: Architectural Group Industry: Architectural Industry

Job Responsibilities:

• Leads the Practice’s operations, providing support to the team and directors.

• Lead the administrative team to ensure duties are executed on time.

• Oversee daily practice operation and ensure smooth operation.

• Manage scheduling, coordination, logistics of meetings, appointments and office events.

• People and Culture management. Foster and maintain a positive office culture and work environment.

• Manage recruitment, selection, and onboarding processes for new staff.

• Develop and implement HR strategies and initiatives aligned with the overall business strategy.

• Bridge management and team members relations.

• Perform proper document filing and control for traceability.

• Take initiative in implementing and fine-tune processes and procedures to improve efficiency.

• Execute constructive cost control to achieve effective cost saving for the company.

• Assist in the preparation of the budget, keep track of expenses, and report on financial performance.

• Ensure accurate and timely processing of payroll updates, including new hires, terminations, and changes to pay rates.

• Prepare financial statements and manage office budget to ensure efficient use of resources.

• Liaison with external vendors to ensure effective operation of the practice.

Job Requirements:

• Bachelor’s degree required or equivalent professional certificate.

• At least 5 years of experience in management roles related to office operations and HR.

• Adaptability to face changing situations and unexpected challenges.

• Creativity in problem solving operational challenges.

• Strong organizational skills and ability to prioritize multiple tasks seamlessly.

• Strong attention to detail.

• Willingness to embrace technology.

• Excellent interpersonal skills, positive working attitude.

• Self-motivated, able to work independently and as a team.

• Leadership qualities with strong communication skills.

• Positive Attitude, positive energy and willing to go the extra mile for the benefit of the practice.

• Possess related professional certificates will be an advantage.

• Proficient in Microsoft Office.

• Proficient in English, Cantonese and Mandarin (written and verbal).